Procurement Review & Capability Assessment

Background: This Australian University went through a university-wide review including financial performance, efficiency, resourcing, and categories of spend range to ensure they were ‘future ready’.

 

Service: Advisory & Change – Procurement Diagnostic

APPROACH

ArcBlue were engaged to develop a strategic sourcing and procurement improvement programme to support the ‘Future Ready’ programme.  

This change programme utilised our Procurement Capability Assessment (PCA) and involved in-depth review of the current practices of procurement in the central areas as well as within divisions. The review included a detailed spend analytics, process mapping, stakeholder engagement of new operating models to deliver against the organisational objectives. 

  • The review highlighted a number of strategic organisational changes 
  • Through opportunity analysis a number of cost savings were identified 
  • The procurement structure was reviewed, and recommendations made to move to a centralised model 
  • Developed a number of sourcing strategies and supported the team on implementing them 
  • Technology review identifying improvement and a new system 

RESULTS

ArcBlue lead and provided the following deliverables: 

  • Multi-million dollar savings identified across multiple categories 
  • Procurement structure moved to centralised & Director of Strategic Sourcing and Procurement appointed 
  • Governance model introduced 
  • Sourcing implementation plans developed for 17 work streams
  • Catalogue system sourced and implemented 
  • ‘Procurement Bench’ model established 
  • Procure to pay efficiency review 
  • Spend cleansed, assessed and categorised – presented in Dashboards 
  • Supplier relationship model introduced 
  • Capability development underway