Procurement Framework Simplification & Weaving of Commissioning

The client’s current Procurement Framework was complex, aimed at a procurement team level (including procurement jargon) and often not utilised. The client wanted the framework to be simplified and accessible to anyone in the organisation, evolving the Procurement team to become trusted advisors.​

An assessment of the current state procurement policy and framework was undertaken by ArcBlue in an earlier phase of work. This identified over 80 items in the existing framework. We were then commissioned to develop a new framework to be “the right level of simple”.​

While the new framework was in final review, a second challenge was identified, a need to ‘weave a commissioning approach’ throughout the framework, language and resources. 

A collaborative approach was taken to work with the client to co-design the framework, identifying what success could look like and establishing design principles (how, what, why) to guide the framework design. These were refined with the help of the procurement leadership team workshop.​

Using regular engagement, the Procurement Leadership team workshop assisted to review the proposed resources and identify amendments. ​

Once ArcBlue had developed the procurement materials, a Māori owned consultancy supported the ‘weaving of commissioning’. ArcBlue and the consultancy worked collaboratively to refine and create the resource content for the framework. An interactive in person ‘page turn’ workshop was held with all parties and amendments actioned to and produce final versions.​

An Indigenous Design specialist consultancy, who were party to the development of the Commissioning Framework, contributed to the design and final formatting of the framework.​

Through our partnership, ArcBlue delivered:​

• A co-designed digital Procurement framework which incorporates a commissioning lens​
• Resources that are the right level of simple​
• Successful partnering with Māori owned consultancies​

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